Timeline
Years for the Board, days for owners
From the first recorded discussion in 2023 to the vote in November 2026, in the words of the Board's own minutes, posts and letters.
From April 27, 2023: the Board's minutes first record a need for updates, to the opening of voting on October 23, 2026. Owners: October 15, 2026: owners receive the redline, to November 6, 2026: voting closes. Both bars are drawn to the same scale.
How to read this timeline
Quotes are copied character for character from the source. Where the source used a dash between words, it is shown as [dash]. Names of private residents and committee volunteers are left out; Board officers are identified by title.
Each entry says how it was checked: on the page image of the document, or in the document's text. Entries marked Source not yet obtained rest on documents posted on the members-only portal that this review does not yet have as files. Any wording shown for them comes from a secondary record and is labeled that way.
Minutes are not hosted here (they can name private residents), so entries show the quote and the page instead of a link.
The record, entry by entry
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Board minutes
In executive session the Board President discusses a resident's email about the Declaration
Master Declaration Comments
received an email from a resident concerning the Master Declaration and discussed it with the Board.
APPOA Board minutes, March 23, 2023 · PDF page 2 " on PDF page 1) · Checked on the page image
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Board minutes
Executive session item on updating the Declaration; first recorded need for updates
Discussion regarding need for Master Declaration updates
APPOA Board minutes, April 27, 2023 · PDF page 1 · Checked on the page image
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APPI minutes
The attorney recommends initiation fees go to capital and a Declaration change
Attorney's recommendation is that initiation fees go to capital and change our MD to reflect this change.
APPI Board minutes, August 31, 2023 · PDF page 2 · Checked on the scanned page image
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Board minutes
Update added to the March work session
Master Declaration Update
Add to work session for March.
APPOA Board minutes, February 22, 2024 · PDF page 3 · Checked on the scanned page image
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Board minutes
Tabled to April; a chair to be sought
Discussion of Master Declaration tabled until April Work Session.
Will seek person to Chair project.
APPOA Board minutes, March 28, 2024 · PDF page 6 · Checked on the scanned page image
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Board minutes
In executive session the Board decides to seek committee members for a Declaration and Bylaws review
Master Declaration and By-Laws update. Notice to be sent out shortly soliciting committee members for this review.
APPOA Board minutes, April 25, 2024 · PDF page 2 · Checked on the page image
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Association post Source not yet obtained
Call for committee members
Source not yet obtained.
Association post: call for committee members (May 1, 2024) · Source not yet obtained
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Board minutes
Committee formed; a chair agrees to lead it and selects six members from 14 candidates
Governing Document Review Committee
has agreed to Chair the Committee
Of the 14 candidates
APPOA Board minutes, May 30, 2024 · PDF page 5 · Checked on the scanned page image
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Association post Source not yet obtained
The plan and schedule announced
draft findings; legal review; member comment period and/or possible town hall meetings; finalize updates; final legal review; and publish
up to six months ... (i.e., December 2024)
Association post: "Master Declaration Review Committee" (June 20, 2024) · Source not yet obtained
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Board minutes
Early progress
Has met twice
Progress slow
APPOA Board minutes, June 27, 2024 · PDF page 4 · Checked on the scanned page image
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Board minutes
Progress note
Progress slow
APPOA Board minutes, July 25, 2024 · PDF page 4 · Checked on the scanned page image
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Board minutes
Committee meets the Board on its output and deadline
The Committee met with the Board to clarify the Committee's expected final output
Discussion included form of output and extension of deadline for completed work.
APPOA Board minutes, August 22, 2024 · PDF page 3 · Checked on the scanned page image
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Board minutes
Progress note; same meeting the Board amends its own Bylaws by resolution
Progressed to Section 8.
Effective January 1, 2025, appointed Directors may serve as Secretary or Treasurer, if deemed appropriate for the efficient functioning of the Board.
carried with a vote of four in favor, no opposed, and 1 abstention (4-0-1).
APPOA Board minutes, September 26, 2024 · PDF page 4; PDF page 5 · Checked on the scanned page image
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Board minutes
Committee working with the ASC; positive status
Would like a discussion with ASC to move some items to ASC and remove some items from the ASC rewrite.
Team is doing very well.
Looking at the Articles of Incorporation.
APPOA Board minutes, November 21, 2024 · PDF page 4 · Checked on the page image
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Board minutes
Committee meets the ASC; ASC handbook timed to the Declaration work
Had a great meeting with ASC and all is moving forward very quickly.
working on finalizing remaining areas of AS Handbook. Will be completed in time to coincide with the Master Dec. committee
APPOA Board minutes, December 19, 2024 · PDF page 5; PDF page 3 · Checked on the scanned page image
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Board minutes
The plan: Board and lawyer review, then a four-to-six-week comment segment, then a vote; a community survey suggested
the final product is expected to be ready for BOD and lawyer review within one to two months.
After that, and per previous planning, the edits will be sent out to the community for a comment segment expected to last four to six weeks, after which a vote will be scheduled, including any additional comments made during the comment portion. If significant changes are proposed during the comment segment, requiring review by the BOD and lawyer, the vote may be delayed.
A suggestion was made to put out a survey of the community to gather their thoughts about what needs to be changed in the Master Declaration
APPOA Board minutes, February 27, 2025 · PDF page 4 · Checked on the scanned page image
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Committee letter (posted)
The review committee's letter to members; input session announced
The committee will make recommendations to the Board and legal counsel, and then members will be able to review final proposed documents prior to the Board taking any action on them.
Review committee letter to members (posted March 14, 2025) · PDF page 1 · Checked in the document's text
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Member input session
One community meeting (date per the committee letter)
We welcome your participation in an in-person session on Saturday, March 22
Review committee letter to members (posted March 14, 2025) · PDF page 1 · Checked in the document's text
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Board minutes
The Board records the community meeting and that suggestions were used
Successful community meeting was held and suggestions incorporated into current recommendations
APPOA Board minutes, March 27, 2025 · PDF page 4 · Checked on the scanned page image
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Board minutes
Committee advised on 47F, per the Association's attorney
requested information on the North Carolina Planned Community act and applicability of portions of Section 47F. Committee advised that the section does not apply to APPOA except those sections that apply to all planned communities, per AP Attorney
APPOA Board minutes, April 24, 2025 · PDF page 4 · Checked on the scanned page image
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Board minutes
Final report delivered; Board and lawyer review next; then a vote
The review committee provided the Board with their final report and provided a very extensive presentation
These recommended changes will now be reviewed by the Board and passed to our Community lawyer for review.
Once this review is complete, the changes will be presented to the Community for a vote.
APPOA Board minutes, May 22, 2025 · PDF page 2 · Checked on the scanned page image
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Board minutes
First Board discussion scheduled; Declaration first
A meeting was scheduled for July 16 at 9 am to hold the first discussion on the proposed changes to the Master Declaration, by-laws etc. This first discussion will focus only on proposed changes to the Master Declaration and the other documents will be scheduled later
APPOA Board minutes, June 26, 2025 · PDF page 4 · Checked on the page image
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Board minutes
Board reviewing the Declaration; Bylaws next
Board currently reviewing the Master Declaration and the changes recommended by the Document Review Committee
September 3 is the next meeting to continue the review of the Master Declaration
Once the Master Declaration Review is complete, the BoD will move on to the By-Laws
APPOA Board minutes, July 24, 2025 · PDF page 2 · Checked on the scanned page image
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Board minutes (Comptroller)
The amenity special assessment still listed as due when a lot sells
Special Assessment. ($2200 & then an additional $560 when CO received) when sold
APPOA Board minutes, July 24, 2025 · PDF page 4 · Checked on the scanned page image
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Audit
Audit Note 12: the Association "ended the practice" of charging the initial special assessment, effective this date
APPOA and Subsidiaries, Consolidated Financial Statements, December 31, 2025 and 2024 (Forvis Mazars, LLP) · See the claim ledger
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APPI minutes
The special assessment resolution is deferred
Initial Special Assessment of 2012 Resolution
Decision Deferred until more information can be developed
APPI Board minutes, August 28, 2025 · PDF page 3 · Checked on the scanned page image
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Board minutes
Same status as July
Board currently reviewing the Master Declaration and the changes recommended by the Document Review Committee
APPOA Board minutes, August 28, 2025 · PDF page 4 · Checked on the scanned page image
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Board minutes
On the short-term rental policy, the lawyer recommends a Declaration change
Our Lawyer reviewed the Board's recommendation for the change in policy and recommended a potential change to Master Declaration in addition to the rescinding of the existing policy
APPOA Board minutes, October 23, 2025 · PDF page 2 · Checked on the page image
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Board minutes
Rental policy tabled; a townhome Declaration question referred to the lawyer; loan discussions begin
Was tabled for further discussion, requiring rescinding existing policies and a determination of how short-term rental will be handled in the future.
No resolution at this point, as the issue has been referred to our lawyer for advice
Discussions are ongoing on obtaining a loan to cover these expenses
APPOA Board minutes, November 20, 2025 · PDF page 1; PDF page 4 · Checked on the page image
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Board minutes
Status answer to a resident: lawyer review next, then community review and comments
The Master Declaration has been reviewed by the Board and is being put in final form for lawyer review. After that review it will be sent to the community for review and comments. We expect to have it to the lawyer within a month..
APPOA Board minutes, December 18, 2025 · PDF page 1 · Checked on the page image
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Board minutes
Rental policy waits for a Declaration change recommended by the lawyer; Bylaws review continues
Table until draft of change to Master Declaration (as recommended by our lawyer) can be drafted as well as new policy drafted and existing policies rescinded.
Meeting notice for Board of Directors- for continuing review of By-Laws
APPOA Board minutes, December 18, 2025 · PDF page 5 · Checked on the page image
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APPI minutes
The planned loan's purpose
The loan is needed to fund three projects; to refresh the Clubhouse, revamp Dockside and finance the new spaces for the Comptroller and accounting staff.
APPI Board minutes, December 18, 2025 · PDF page 4 · Checked on the page image
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Annual Meeting presentation
Board reports the review begun in 2025 and sets completion as a 2026 goal
Began review of updated Declaration and By-Laws
Complete Declaration and By-Laws update
APPOA Annual Meeting presentation (January 21, 2026) · PDF page 11; PDF page 15 · Checked on the page image
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Board work session (no posted minutes)
Collateral vote 6 to 1, as later recorded
· Recorded in later minutes
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Board minutes
Loan purpose; collateral approved at the Feb 12 work session; the Board's minutes-posting practice
The loan referred to is a loan to accomplish three needed infrastructure projects within AP, the Dockside renovation, the Clubhouse renovation and refresh and the construction of office spaces for the Comptroller and Accounting to replace offices in the Sales Center whose lease expires in July 2027.
Using the Clubhouse and Golf Course together for collateral to support a loan request to First National Bank was approved during the 12 February BoD work session and vote of 6 for and 1 against.
Normally this means that the minutes are not published until one month after the BoD meeting is held.
APPOA Board minutes, February 26, 2026 · PDF page 1; PDF page 2 to PDF page 3; PDF page 1 · Checked on the page image
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Board minutes
Email vote adds the maintenance area as collateral; Board meeting twice a month on the Bylaws and Declaration
Vote taken by email- 7 BoD members voted to take vote via email. Vote was taken with all 7 BoD members voting to include maintenance area along with golf course and clubhouse as collateral for the loan.
Underway with the BoD meeting twice a month to complete as soon as possible
APPOA Board minutes, March 26, 2026 · PDF page 1; PDF page 3 · Checked on the page image
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Board minutes
Repeats the March collateral text and review status
Vote taken by email- 7 BoD members voted to take vote via email. Vote was taken with all 7 BoD members voting to include maintenance area along with golf course and clubhouse as collateral for the loan.
Underway with the BoD meeting twice a month to complete as soon as possible
APPOA Board minutes, April 23, 2026 · PDF page 1; PDF page 3 · Checked in the document's text
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Audit
Note 21: $1,000,000 note payable entered in April 2026
APPOA and Subsidiaries, Consolidated Financial Statements, December 31, 2025 and 2024 (Forvis Mazars, LLP) · See the claim ledger
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Board minutes
Board review done; legal review next; worry about reaching 67%
All our review from the BOD is done. Working to format for legal to expedite review from original, markup and final edits. Will want a plan to present to community to show major changes as it will be difficult to get 67% of property owners to vote, let alone get approval.
APPOA and APPI Board minutes, May 28, 2026 · PDF page 4 · Checked in the document's text
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Board minutes Source not yet obtained
No change
Bylaws/Declaration/JB [dash] No Status change
APPOA and APPI Board minutes, June 25, 2026 · Source not yet obtained
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Quarterly meeting presentation
Loan terms shown to owners; Declaration and Bylaws completion "looking ahead"
$1,000,000 available term loan
7-year fixed rate at 6.40%
Followed by 65 months of P&I payments with a Ballon Maturity due in 7 years
Completion of Declaration and By-Laws
APPOA second-quarter meeting presentation (July 21, 2026) · PDF page 14; PDF page 15 · Checked on the page image
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Board minutes
Lawyers reviewing
lawyers reviewing recommendations, BOD to review at next work session.
APPOA and APPI Board minutes, July 23, 2026 · PDF page 2 · Checked on the scanned page image
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Finance and Budget Committee minutes
Committee recommends no dollar threshold for resident approval
The FNC discussed the BoD's earlier request to recommend a dollar amount to the Master Declaration above which resident approval is required to move forward on a project. The FNC discussed the proposal and in the end, unanimously recommended no such restriction be inserted.
APPOA Finance and Budget Committee minutes, August 25, 2026 · PDF page 1 · Checked in the document's text
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Board minutes
Attorney review; sharing hoped for in the next three to four weeks
BOD is reviewing with attorney, hoping to share with community
APPOA and APPI Board minutes, August 27, 2026 · PDF page 4 · Checked in the document's text
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Friday Forum notes
Board answers on reviewing the committee's changes, on a vote before changes are made permanent, and on 47F
Will the Board allow residents to review suggested changes to the Master Declaration made by the Special Committee in 2025?
Additionally, does the Board plan on allowing residents to vote on potential changes to the Master Declaration before making it permanent?
Yes the board will hold session(s) to explain changes prior to the vote.
It incorporates much of NC47F.
Friday Forum notes, August 28, 2026 · PDF page 8; PDF page 9 · Checked in the document's text
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Correspondence
The Board President answers seven earlier questions from a member in writing; the member prepares a questions and document-request memo
The owner's own correspondence; not hosted, and not quoted here.
Correspondence between a member and the Board President (August 31 to September 22, 2026) · The owner's own records (not hosted)
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Email
The President's reply
The owner's own correspondence; not hosted, and not quoted here.
Correspondence between a member and the Board President (August 31 to September 22, 2026) · The owner's own records (not hosted)
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Policy
Records policy GEN 1.1 takes effect
EFFECTIVE DATE: September 25, 2026
GEN 1.1, Document Request Policy (September 25, 2026 version) · PDF page 1 · Checked in the document's text
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Friday Forum notes Source not yet obtained
First posted schedule (later changed)
Oct 15th the revised Master Declaration will be sent out
Voting will start Oct 27th and will finish Nov 11th
This is an all or nothing vote
Friday Forum notes, September 25, 2026 · Source not yet obtained
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Association post
Process described; meeting times
A Collaborative Process: The proposed revisions have been reviewed by multiple committees and groups, as well as legal counsel.
Board post on the process and informational meetings (October 8, 2026) · Checked in the document's text
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Board letter
Redline released; questions due Oct 21; voting Oct 23 to Nov 6; 67% of all lots
The deadline to submit questions is Wednesday, October 21st by 5:00 pm.
Voting will begin on Friday, October 23rd and end at 4 pm on Friday, November 6th.
Approval will require the affirmative vote of a minimum of 67% of all properties/lots.
Board letter to owners releasing the proposal (October 15, 2026; reposted October 18) · PDF page 1 · Checked in the document's text
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Deadline
Questions due, 5:00 pm
Board letter to owners releasing the proposal (October 15, 2026; reposted October 18) · PDF page 1 · Checked in the document's text
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Meeting and vote
First informational meeting; voting opens
Board letter to owners releasing the proposal (October 15, 2026; reposted October 18) · PDF page 1 · Checked in the document's text
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Meeting
Second informational meeting
Board letter to owners releasing the proposal (October 15, 2026; reposted October 18) · PDF page 1 · Checked in the document's text
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Vote
Voting closes at 4 pm
Board letter to owners releasing the proposal (October 15, 2026; reposted October 18) · PDF page 1 · Checked in the document's text